01 / PAYROLL
Payroll Administration
Timecard collection and reconciliation, labor tracking, overtime exception reporting, payroll input preparation, and coordination with your authorized payroll provider.
Virtual Operations for Construction & TradesBuild the business.
Build the business.
We'll manage the details.
Specialized back-office support for general contractors and trade professionals—from payroll coordination and certified payroll documentation to accounts payable, compliance tracking, and day-to-day operations.
Remote-first. Construction-focused. Detail-driven.
The operational advantage
01
Collect & verifyTimecards, subcontractor files, and supporting records
02
Coordinate & processPayroll inputs, AP approvals, and document workflows
03
Track & communicateDeadlines, exceptions, approvals, and project updates
Built for general contractors
Construction payroll workflows
Compliance document tracking
Managed virtual back office
What We Handle
Operational support where contractors need it most.
A focused suite of administrative services that helps keep the office organized while your team stays focused on the field.
02 / COMPLIANCE
Certified Payroll Support
Prevailing-wage and job classification documentation, certified payroll record preparation, LCPtracker workflow assistance, and submission tracking.
03 / ACCOUNTS PAYABLE
AP & Vendor Coordination
Invoice intake, coding preparation, approval routing, vendor statements, payment-status follow-up, and organized accounts payable records.
04 / VERIFICATION
License & Insurance Verification
Contractor-license checks, insurance certificate collection, workers' compensation documentation, credential tracking, and expiration reminders.
05 / PROJECT SUPPORT
Construction Office Management
Scheduling support, subcontractor communication, inspection tracking, change-order paperwork, document organization, and project status updates.
06 / CLIENT OPERATIONS
Customer & Business Administration
Lead intake, appointment coordination, estimate follow-ups, customer communication, invoicing reminders, and management reporting.
A Specialist, Not a Generic VA
Construction operations have their own rules.
Missed approvals, unclear timecards, and incomplete compliance files create unnecessary friction. Our service is designed around the realities of construction administration—not generic inbox management.
Payroll and timecard detail
Identify missing information and flag discrepancies before approved data moves through the payroll workflow.
Union and prevailing-wage documentation
Organize supporting records and assist with compliance workflows under your company's review and authorized professionals.
Verification with visibility
Track documentation status, source dates, expirations, and issues requiring your attention.
Built Around AccountabilityDetails tracked.
Details tracked.
Nothing assumed.
Structured workflows make routine responsibilities easier to oversee.
Sample Weekly Operations Checklist
✓ Timecard exceptions reviewed
✓ Payroll inputs routed for approval
✓ Vendor invoices logged and assigned
✓ Expiring compliance documents flagged
Why Scales & Co.More than task assistance.
More than task assistance.
Operational partnership.
Industry-focused
Services are designed for the administrative needs of construction and trade businesses, including specialized payroll and documentation workflows.
Structured and accountable
Clear scopes, repeatable checklists, approval pathways, and defined escalation procedures help reduce confusion.
Flexible remote support
Use the platforms your business already relies on where suitable, without immediately adding a full-time in-house administrator.
Simple, Practical Onboarding
A clear path to a more organized office.
Every engagement begins with understanding your current operations, defining responsibilities, and establishing review procedures.
01
Discovery
Review your workflows, software, staffing, and biggest administrative bottlenecks.
02
Define Scope
Choose recurring services, document approvals, and set communication expectations.
03
Set Up
Organize access, templates, schedules, tracking tools, and secure information handling.
04
Operate & Improve
Execute defined workflows, flag exceptions, and refine processes as needs change.
Let's Talk Operations
Get back to running the job—not chasing the paperwork.
Tell us where your office workload is slowing you down. We will help identify which services make sense for your construction business.
◆ General contractors & trade contractors
◆ Remote virtual office management
◆ Engagements tailored to scope and complexity
Services involve administrative support and workflow coordination. Payroll tax filing, legal advice, construction licensing decisions, and regulated professional services are performed only by appropriately authorized parties. Contractor approval remains required for bids, contractual commitments, and payroll authorization.
Request an Introduction
Share a few details about your business and the support you're looking for.